Sharing documents securely using PDF Security
In an organisation, when It comes to sharing certain documents of a confidential nature, especially with authorised third parties or associates, employees are usually faced with the dilemma between three vying concerns: usefulness, ease of use, and security. If employees were given a choice on whether visibility of the document security is important or safeguarding the contents of the pdf file, one would find that security would be at the top of the list every time. At the end of the day, ensuring the confidentiality of internal documents is a cornerstone of every organisation’s internal behaviour.
However, in spite of the risk of breaching confidentiality, a number of people within an organisation as well as authorised parties, currently use conventional file sharing methods such as email, USB sticks and online file sharing websites to share information and documents. Very few understand how documents can be made secure and the various methods of sharing documents securely.
Small and mid-size organisations are generally soft targets for hackers and data criminals. Such organisations are generally easier to break into, given their basic methods of safeguarding internal information, both in the electronic and physical sense. Such organisations usually have a wealth of data including, consumer data and Social Security numbers that can easily be breached. In addition, other confidential data such as financial records, patents, intellectual property, medical data, and information concerning mergers and acquisitions etc. and various other types of sensitive documents, if hacked or fallen into wrong hands, can be used against the organisation in a number of ways, all of which could have devastating consequences.
Most people are of the opinion that when PDF documents are created, such files are automatically protected and safeguarded in the pdf format, and as such it is not possible to edit or scratch out text or images or any other data within the created PDF file. Unfortunately, not many are aware that just because a document is being created as a PDF, it is not secure. For a PDF document to be truly secure and safeguarded from any type of misuse, it is highly important to specifically encrypt the document with the help of special features at the time of its creation.
A number of PDF document solutions provide enhanced tools to secure the content and information in a created PDF file. With the help of a robust document security tool, PDF documents can be encrypted securely and DRM controls applied so that they can be shared by authorised parties and employees without the fear of content, images and other data being extracted or edited. A secure PDF solution can help in rooting out and preventing malicious users from manipulating the content of the PDF document in any manner.
When channelled via unsafe electronic methods, the proceedings of commercial data and the authorization of legitimately obligatory documents can cause significant financial impairment and decreased consumer self-reliance. Locklizard’s PDF document security solutions can help do away with these security hazards, offering verification of authenticity and integrity for PDF files and documents across all industries. Rather than just encrypting PDF contents, Safeguard PDF Security applies DRM controls to stop unauthorized sharing, stop copying and printing, and control document usage.